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Job Ref: 15284
Salary: $0 – $
Administrative Assistant Bilingual Chinese Mandarin Temp-NY/NJ
Located on-site
Support a Management Office/HR team across two sites, located in Manhattan and New Jersey — handling office administration, consultant onboarding, records, vendor coordination, and day-to-day support for department leadership. Great fit for someone organized, bilingual in Chinese Mandarin, and energized by variety.
Responsibilities:
- Provide general administrative support to the Management Office and the Administration/Human Resources Department, including telephone coverage, mail supplies, travel arrangement, expenses tracking, file maintenance, event coordination, deliveries, response to routine requests, monitoring visitors’ access; logbooks maintenance, photocopying, faxing, filing, collating and other administrative tasks;
- Support consultant management: onboarding, job descriptions, timesheets and invoices processing, terminations, and related records;
- Assist with records management, including maintenance, classification, retrieval and inspection, retention and disposal;
- Purchase and maintain office equipment; manage fixed assets; maintain related records; arrange moving and disposal upon necessary;
- Manage inventory and purchasing of pantry supplies and stationary supplies; set up and restock pantry rooms; update stationary records monthly;
- Process invoices and centralized procurement within policy guidelines;
- Maintain accurate records of checks; manage inventory of blank check stocks;
- Liaise with building management on facilities-related issues and visitor arrivals;
- Update branch phone extension list and organizational chart monthly and as needed;
- Ensure all required maintenance services are in place for both NY and NJ sites;
- Assist with third-party vendor onboarding and performance reviews as required;
- Assist the Department Head with Head Office staff management, such as purchasing necessities, setting up utility/phone services, and arranging necessary services;
- Monitor the workplace to ensure all spaces remain safe, neat and tidy;
- Provide backup coverage for absent staff of the department;
- Perform other assignments as tasked by the Department Head or alternate.
Job Requirements:
- Bachelor’s degree is required or equivalent working experience;
- Fluent in both spoken and written Mandarin Chinese and English;
- Minimum 1 year of relevant working experience;
- Proficiency in Word, Excel, PowerPoint and Outlook.
- Excellent interpersonal skills and communication skills;
- Ability to collaborate effectively within the team and across different departments;
- Ability to define problems, collect data, and provide valid conclusions;
- Ability to perform an essential duty satisfactorily;
- Ability to comply with all department and branch policies, procedures and regulations;
- Ability to work overtime without an advance request from the Department Head;
- Ability to meet expectations for attendance and punctuality;
- Ability to exhibit a high level of discretion, professionalism and confidentiality;
- Ability to work in a fast-paced environment, prioritize and perform under pressure;
- Ability to utilize resources available to complete assigned projects.
This role requires unrestricted U.S. work authorization. Employer sponsorship is not available.
ACG Resources and our client partners are equal opportunity employers. All qualified applicants will receive consideration without regard to protected characteristics.
To apply, please contact Franca Diona
Email: Franca@acgresources.com
Phone number: 646-442-2272
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