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Job Ref: 15072
Salary: $0 – $
Exciting Opportunity: Executive Assistant to General Manager (TEMP) –
This position is based on-site in New York City, with occasional remote flexibility.
Step into a pivotal role supporting leadership at a renowned financial institution. The Executive Assistant to the General Manager is vital in ensuring seamless operations within our dynamic New York branch. If you excel at multitasking, possess impeccable discretion, and thrive in fast-paced environments, this is your chance to make a significant impact while sharpening your executive support skills.
What You'll Do:
- Provide comprehensive administrative support to the General Manager and executive team, managing complex calendars, scheduling meetings, and preparing high-quality correspondence, presentations, and reports.
- Handle sensitive information with utmost confidentiality and professionalism.
- Coordinate domestic and international travel, ensuring arrangements meet internal policies and budget guidelines.
- Manage expense reports, reconcile costs, and ensure compliance with internal and regulatory standards, including AML and bank secrecy rules.
- Assist in organizing meetings, conferences, and corporate events, maintaining accurate records and supporting audit processes.
- Track action items from meetings, follow up with department heads, and ensure timely delivery of key projects.
- Serve as the primary point of contact for executives and foster effective communication between the NY branch and HO.
Required Skills:
- Bachelor’s degree or equivalent experience.
- At least 2 years of experience as an Executive Assistant, preferably within banking or financial services.
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint).
- Exceptional organizational, time management, and problem-solving abilities.
- Ability to work independently, multitask efficiently, and operate under pressure with high attention to detail.
- Bilingual in English and Portuguese highly preferred.
Preferred Education and Experience:
- Bachelor’s degree in Business Administration, Finance, or related fields.
- 2+ years supporting C-suite executives in a financial services environment.
If you are ready to play a key role in our leadership team and bring your organizational expertise to a global financial powerhouse, we encourage you to apply now. Your next career move starts here!
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