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Job Ref: 14404

Salary: NA

Facilities Administrator
In office; 9am-5pm

Essential job duties and responsibilities:

  • Sort and distribute incoming mail.
  • Ordering of Supplies; coordination and stocking of print stations (paper and office goods).
  • Stocking & Organizing Pantries and Coffee Stations.
  • Coordinating and overseeing the maintenance of indoor and out door plants.
  • Greet incoming customers and visitors to the New York Branch and provide a favorable first impression.
  • Working with the building for services including but not limited to light bulbs, Heat and Air conditioning issues.
  • Provide basic IT Support for IPhone and Laptops if possible; be first point of contact for IT issues in office with further involvement of IT.
  • First Level Help Desk, for all employee issues including but not limited to Facilities, Supplies and IT.
  • Manage the offsite storage of documents.
  • Coordinating Document shredding.
  • Printing (Business Cards and Stationary).
  • Act as the liaison for incoming messenger deliveries.

Additional tasks (If applicable):

  • Perform administrative duties as needed.
  • Provides typing assistance for various departments when work flow permits.
  • Provide support for in-company events.

Position requirements:

  • A minimum of two years’ experience in a facilities work environment.
  • Must work in the office 5 days a week.
  • Professional demeanor, excellent verbal communication skills.
  • Position requires good PC skills including word processing, spreadsheet, and database experience.
  • Non-exempt classification.
  • Minimum: High School Diploma Required.


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