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Job Ref: 14372

Facilities Administration Associate (bilingual Japanese)
Located onsite in Manhattan with a foreign bank
Knowledge, Skills, and Abilities:

  1. Minimum of five (5) years recent experience in facility management or related experience.
  2. Knowledge of General Affairs is preferred.
  3. Excellent organizational, problem solving, and multi-tasking skills.
  4. Experience Building management or security certificate preferred.
  5. Bilingual oral and written skills on a business level in both English and Japanese preferred

Duties and Responsibilities:
Accomplishes Assists the Facilities Manager in completion of various projects. 
Assists the Facility Manager to oversee IST facility service/operation.
Manages and handles office facilities such as furniture, cabinets, HVAC, and others.
Plan, schedule, and coordinate general maintenance, major repairs, and remodeling or construction projects for properties
Monitors and resolves internal service requests that come through the facilities ticketing system.
Inputs office supply orders, verifies order accuracy, and distributes office supplies, furniture, and equipment as needed.
Manages office supply inventory to ensure efficiency.
Executes space planning and internal moves. Manage telephone (DID) number. Assists with vendor management related to facilities. Interfaces with building management as needed. 
Liaises with building, monitors tasks relating to elevator, fire drills and other items as needed and/or in compliance with local law.
Manages and monitors the vendors and cost for purchasing material and vendor services related to Facilities. Supervises and reviews vendor services quality and maintains the service contracts. 
Completes inventory of Bank fixed assets.
Performs GA related and other duties and responsibilities as assigned by management.
Liaises with Head Office, facilities related tasks.
Available 24/7 to assist with any facility related emergencies


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