Job Ref: 13688
Payroll & Benefits Administrator-Banking (Remote)
(eventually go onsite in Manhattan)
Maintenance of payroll information : Input and process forms for all status changes effecting employment and
benefits status including; additions and deletions for new hires and terminated employees, salary increases, changes in
withholding taxes, marital status, overtime and special payments, insurance and 401k deductions, name and department
changes, wage garnishments, vacation advances, annual bonus payments.
Check all data on processed payroll from input materials and ensure accuracy of all posted transactions. Prepare wire transfer
and back up documents for accounting
Verification of overtime hours for all non-officer (non-exempt) employees; follow-up with department managers regarding
overdue time sheets and any discrepancies. Prepare monthly management reporting and highlight inconsistencies and trends.
Gross-up of HOSM (Home Office Monthly) pay increases, housing, tuition, etc., for monthly payroll. Prepare manual
payments when necessary
Call payroll service customer service representatives, when required, relative to discrepancies, information, change/update
deduction codes, special reports, etc.
Process special payments for awards and prepare award letters as appropriate.
Reconcile 401(k) payroll amounts with any manual adjustments and prepare wire transfers. Prepare loan amortization
schedules for new loans.
Complete enrollment forms for all insurance plans and submit to carrier; provide back up to benefits manager with monthly
premium billing processing. Update address changes to carriers as needed.
Maintain all employee benefit files. Process monthly COBRA and Disability Insurance payments. Follow-up with late
payments and leave of absence paperwork.
Process Workers’ Compensation and Disability Claims.
Prepare COBRA letters for terminations and dependent enrollments. Prepare Term letters and exit paperwork. Mail COBRA
open enrollment letters at year end.
Reconcile and process Transit Saver and FSA Plan claims/billing and wires.
File all payroll records maintained in Human Resource Department and submit duplicates as appropriate to Accounting
Answer routine questions regarding insurance plans or payroll items – escalate as appropriate to senior HR team members.
Complete all written requests for employment verification and wage data for unemployment insurance claims.
Provide data entry and QA reviews as appropriate regarding benefit and payroll issues.
Provide back up to HR team members with input of New Hires, status changes and salary changes.
Prepare NYS Dept. of Labor Report – monthly.
Perform other ad hoc duties, as assigned, to support projects, reporting, and responding to audit requests.
· Knowledge of payroll systems, processes, and procedures.
· Sound knowledge of tax regulations, withholding, and filing requirements.
· Knowledge of general accounting principles.
· Good figure aptitude.
Microsoft Office software and general computer (Word & Excel, PowerPoint, Outlook, Skype, Zoom, etc.) proficiency
is required. Able to use job-specific software (ability to learn new software necessary; have familiarity with
computerized payroll systems and other applications.
Experience Needed: Three to five years’ payroll processing experience in a Banking/ multi-state environment
Education Required: Bachelor’s degree is required,
degree in Accounting
Please contact Franca, firstname.lastname@example.org